Resource Capacity Utilization
=SUMIFS($C:$C,$A:$A,E$1)/SUMIFS($B:$B,$A:$A,E$1)ADVERTISEMENT - IN-ARTICLE
Implementation Guide
This task helps project managers calculate resource utilization by comparing allocated hours to available capacity. It supports informed staffing decisions and early detection of over- or under-utilization. The formula is simple yet powerful, making it suitable for portfolio-level dashboards. Managers can extend it to weekly or monthly views and segment by role or skill set. The clarity of the calculation improves trust with stakeholders and reduces dependency on complex scheduling tools. When combined with thresholds, it becomes an effective risk management indicator for delivery planning.
💡 Expert Q&A Insights
Q: Can this work across multiple projects?
Yes, include project IDs as additional criteria. |
Q: What is a healthy utilization rate?
It varies, but 70–85% is common.