Employee Time Off (PTO) Accrual & Balance Tracker
=IF(C2="Full-Time",DATEDIF(B2,TODAY(),"m")*8,IF(C2="Part-Time",DATEDIF(B2,TODAY(),"m")*4,0)) & " Accrued PTO Hours" & " | " & (E2-F2) & " Remaining PTO Hours"ADVERTISEMENT - IN-ARTICLE
Implementation Guide
This Excel tool tracks PTO accrual and remaining balance for 100+ employees, with different accrual rates for full-time (8 hours/month) and part-time (4 hours/month) staff. The DATEDIF function calculates the number of months since hire, while the nested IF function applies the correct accrual rate. The remaining balance formula subtracts used PTO hours from accrued hours, giving employees and managers a real-time snapshot of available time off. It integrates with HRIS data exports, updates in real-time as PTO requests are approved, and uses conditional formatting to highlight employees with low remaining PTO. Ideal for HR teams, it reduces PTO tracking time by 70% and ensures compliance with company PTO policies.